Description

Office Coordinator (Part-Time)

Position Summary

We are seeking a highly organized and proactive Office Coordinator to oversee the day-to-day operations of our Chicago office. This role serves as the central point of contact for office operations, facilities, vendor management, employee engagement, and administrative support. The ideal candidate thrives in a fast-paced environment, enjoys solving problems, and can effectively manage multiple priorities while delivering exceptional service to employees and visitors.

Key Responsibilities

• Manage daily office operations, including facilities maintenance, office moves, space planning, mail services, records management, and vendor relationships.
• Serve as the primary liaison with building management, coordinating maintenance requests and facility-related projects.
• Coordinate office procurement, ensuring office, kitchen, and workplace supplies remain stocked while managing purchasing and expense reconciliation.
• Support office construction, renovations, furniture installations, and other workplace improvement projects.
• Coordinate office safety and security activities, including building access, emergency procedures, safety meetings, training, and workplace communications.
• Support new hire onboarding by coordinating workspaces, welcome materials, safety orientation, and IT setup.
• Coordinate catering, employee events, and workplace engagement activities that foster a positive office culture.
• Provide administrative support to leadership, including backup executive assistance as needed.
• Distribute office communications related to operations, building updates, and workplace policies.
• Handle confidential business information with professionalism and discretion.

Qualifications

• 3+ years of experience in office administration, facilities coordination, workplace operations, or a related role.
• Strong organizational and project management skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Experience managing vendors, purchasing, and expense reconciliation.
• Proficiency with Microsoft Office and standard business software.
• Ability to work independently while collaborating across departments.
• High level of professionalism, discretion, and attention to detail.

Position Details

• Schedule: Part-time, 20-28 hours per week
• Compensation: $25.00-$35.00 per hour, based on experience
• Benefits: Our comprehensive benefits package for full-time employees includes, but not limited to, medical (with multiple plan options), dental, and vision insurance, paid time off, a 401(k) with company matching contributions, Paid Parental leave, life insurance and more. Part time employees are eligible for 401(k) and any local/state leave plans. Union positions are subject to the benefits outlined in their Collective Bargaining Agreement.

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